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Forms ☑️

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Table of Contents

The Forms feature in the RANES Employee App provides easy access to both assigned forms and a library of available forms. This guide explains how to navigate, complete, and submit forms through the mobile interface.

Forms Interface Overview #

  • ASSIGNMENTS Tab: View and access forms assigned to you
  • LIBRARY Tab: Access available unassigned forms
  • HISTORY Tab: Review your submitted forms
Employee Documents

Common Form Types #

Category Examples
Safety Inspections – Jobsite Safety Meeting Report
– Foreman Jobsite Safety Inspection Sheet
– Vehicle Inspection Checklist
Equipment Checks – Man Lifts, Scissors Lifts and JLG’s Daily Inspection
– Daily Swing Stage Inspection Sheet
– Rigid Scaffold/Street Canopy Checklist
Special Requests – AI Safety Analysis Request Form
– PTO Request Form
– Current Road Map

Completing Forms #

1. Form Access #

  • Open assigned forms from the ASSIGNMENTS tab
  • Access standard forms through the LIBRARY tab
  • Note any URGENT labels or deadlines

2. Form Elements #

  • Text fields for data entry
  • Multiple choice questions
  • File upload capabilities
  • Signature fields
  • Image attachments
  • Video elements
Employee Documents
Note: Forms may include required fields that must be completed before submission.

Form Submission Process #

  • Review: Check all entered information
  • Save: Store partial progress if needed
  • Submit: Send completed form for review
  • Track: Monitor submission status:
    • SUBMITTED: Form sent for review
    • REVIEWED: Form checked by administrator
    • APPROVED: Form accepted and processed

Best Practices #

  • Complete urgent forms promptly
  • Use clear, concise responses
  • Include all required documentation
  • Submit forms by their due dates
  • Keep copies of important submissions
  • Check form status regularly

Tips for Success #

  • Review assignments daily
  • Complete forms in a quiet environment
  • Save progress on longer forms
  • Double-check all entries before submission
  • Contact support if technical issues arise

Frequently Asked Questions #

Forms #

  • How can I track my form submissions and their status?

    Monitor forms through the History tab:

    Submission Status:
    • Submitted – Form sent successfully
    • Under Review – Being evaluated
    • Approved – Completed and accepted
    • Rejected – Needs revision
    • Expired – Past due date

    Status Details:
    • Submission date/time
    • Reviewer comments
    • Required actions
    • Completion confirmation 

  • How do I attach photos or documents to a form?

    Add attachments using these methods:

    Camera Options:
    • Take photo directly in form
    • Access device camera
    • Use flash if needed
    • Retake option available

    File Upload:
    • Select from device gallery
    • Choose from documents
    • Multiple files allowed
    • Supported formats: JPG, PNG, PDF, DOC

    Best Practice: Ensure photos are clear and documents are legible before attaching. 

  • How do I know when a form is urgent or has a deadline?

    Urgent Forms:
    • Display red “URGENT” label
    • Appear at top of assignments
    • Show in notification center
    • May require immediate action

    Deadlines:
    • Listed with specific due dates
    • Show countdown timer if near due
    • Color-coded based on urgency
    • Send reminder notifications
    • Display in calendar view 

  • What’s the difference between Assignments and Library in Forms?

    Forms are organized into two main sections:

    Assignments:
    • Forms specifically assigned to you
    • Have due dates and deadlines
    • May be marked as urgent
    • Required for completion
    • Show up on your home dashboard

    Library:
    • All available forms you can access
    • Can be submitted as needed
    • No specific due dates
    • Optional unless assigned
    • Always accessible for reference